Electronic Records Management System Requirements

Records management staff should work with acquisitions and it personnel to tailor any final system requirements.

Electronic records management system requirements.

This document sets out generic requ irements for an electronic records management system. The document contains a change log abstract list of lifecycle requirements list of transfer format requirements and a glossary. Records management also known as records and information management is an organizational function devoted to the management of information in an organization throughout its life cycle from the time of creation or inscription to its eventual disposition this includes identifying classifying storing securing retrieving tracking and destroying or permanently preserving records. Erm captures records as part of a digital business process.

When switching to an erm system you may want to look at systems that are certified particularly by the department of defense dod 5015 2 the department of defense has rigorous requirements for ensuring that records are properly organized and managed. Electronic records management guidelines electronic document management systems summary. Evaluate certified records management systems. Essentially it comprises anything that is part of a business transaction.

Records management rm also known as records and information management rim is an organizational function responsible for the creation and maintenance of a system to deal with records throughout a company s lifecycle rm includes everything from the creation of a record to its disposal. Electronic records management erm is the management of electronic files and documents as records. What is electronic records management. The agency will also incorporate applicable dod 5015 2 std non mandatory requirements e g relating to national security classified information 3.

The primary function of an edms is to manage electronic information within an organization s workflow. The rôle of this document. This kind of software allows you to store find and use official records as evidence of transactions payments and other business operations. The latest document and records management programs have advanced features like search tools scanning.

The key difference between erm and the traditional records management of physical records is the focus. Often electronic records management requirements are not sufficiently recognised in determining the functional requirements for new information management systems and in the development of information strategies.