Electronic Data Storage Best Practices

Give electronic files logical specific names and include dates in file names if possible.

Electronic data storage best practices.

With all the wonders of technology there still doesn t seem to be a perfect substitute for doing business in paper and writing. Best practices for corporate data retention. October 23 by contel bradford. Here is an overview of best practices on managing physical files and documents.

The goal when naming files is to be able to tell what the file is about without having to open it and look. Having 1 copy offsite protects your data from local risks like theft lab fires flooding or natural disasters. My laptop is barely over a year old and already i ve accumulated thousands of files. Beware though to think of cloud storage as.

3 copies of your data on. Paper is relatively easy to understand electronic data however is not so simple. 7 best practices of file management and archiving. A common best practice for backing up and storing your data is the 3 2 1 rule which says you should keep.

2 types of storage media and. I can imagine how hectic it is in a company network environment that caters to dozens or hundreds of people. Physical file management best practices. Setting a clear policy for electronic records management is critical for day to day operations as well as being in compliance with record keeping laws.

1 copy should be offsite. So if the document is a letter to a customer reminding him that payment is overdue call it something like overdue 20180115. First you must figure out where the documents will be stored so they are easily located if necessary.